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How to create an auto-reply message in macOS Mail



Do you find yourself writing the same answers when using Mail in macOS? Not necessary, my friend. You can configure macOS Mail to automatically reply to incoming messages with a text you have pre-composed. It works well for a holiday message outside the office, but with Mac Mail’s comprehensive set of rules, you can answer just about anything, with anything.

To set up an auto-reply message in Mail:

Click to add a new rule to Mail Settings
Click to add a new rule to Mail Settings
  1. Launch Mail on your Mac, then open it Email> Settings.
  2. In the Settings pane, click Rules, and then select Add rule.
  3. The following route is displayed:

Rules

Provide description, criteria and actions for new rule.
Provide description, criteria and actions for the new rule.

Description:

  • Enter a description for the new rule, for example “Gone to run“In the first line.

If [any/all] of the following conditions are met:

  • A number of drop-down menus appear. Select “some“Of the following conditions to be met in the second line.

[From]

  • In the third line, select an option from the drop-down list. You can choose from a variety of options, such as the person whose message is “From“to”Each message. ”

[Contains]

  • On the fourth line, choose from the options:
    • contains
    • does not contain
    • begins with
    • ends with
    • equal
  • Next to this drop-down menu, enter the email address you want the rule to apply to.

Perform the following actions:

  • Where you look Perform the following actions, select Reply to the message from the drop-down menu.
  • A new item, Reply message text, will appear. Tap this, and then create the auto-reply message. Click OK when are you finished.
Whatever text you enter, it will be sent to the person who sent you an email.
The text you enter will be sent to the person who sent you an email.

Turn on the autoresponder

  • Open Email> Settings> Rules and check the box next to the newly created auto-reply message to activate it.

Turn off your autoresponder

  • Select Email> Settings.
  • Go to Rules category.
  • Make sure the rule corresponding to the autoresponder you want to disable is NOT checked in the Active column.
  • Close Rules setting window.

Delete your autoresponder

  • To delete some rules, go to Email> Settings> Rules
  • Select the autoresponder or other rule you want to delete and click “Remove”.



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