Google Docs has become a common tool for anyone who needs to create a document. Many of you are already familiar with the desktop version, and it can already be an indispensable tool.
If not, it may become the name for your documents while traveling.
Suppose you do not have access to your laptop on the road, and you need to review a document. This situation is tailored to the mobile version of Google Docs.
Here's how it works.
Step 1: Set up Google Docs on your phone
If you have never used Google Docs before, we strongly recommend you check out our article on what is Google Docs and how to use it. Finish reading it and come back here.
If you are familiar with Google Docs, the next thing you want to do is make sure the app is installed on your phone. Once the app is installed, open it and sign in to your Google Account.
Note: I use iOS for this tutorial, but there may be slight differences in the placement of the buttons if you & # 39; using Android. Google is good at streamlining its apps, so any changes should be minimal.
After you sign in, you will be taken to a page similar to the left screen. If you click on the six squares in the upper right corner of the screen, Google Docs will switch the documents to Grid View .
When you are in Grid View you will see a preview of each recently opened document. An example of this can be seen in the middle screen, which is above.
Top Google Docs Controls
Clicking on the three horizontal bars at the top left of the screen expands the Google Docs main controls. Here you will find:
- Recent documents.
- Starred documents.
- Documents "Shared with Me".
- Your garbage.
- A link to Google Drive.
- Your Settings.
Your Google Account Details
At the top of this menu – where you see the blue circle in the third screen – you will find a section containing your avatar, your username and email. Next to you will see a small, downward gray arrow.
This arrow gives you access to a drop-down menu that controls your account. When you click on it, you will be met with three options:
- Manage your Google Account.
- Add a new account.
- Manage accounts on this device.
Touch the drop-down arrow now.  Step 2: Adjust your Google Account settings
To Manage your Google Account press the corresponding button that says the same. On the new screen you can check:
- Personal information.
- Data and personalization.
- People and sharing.
To Add another account —so you can switch between different documents stored on different Google Drive accounts on the same device – press the corresponding button located in the same drop-down menu. Google can prompt you with a push notification and notify that “Docs” will use google.com to sign in.
If you receive this notification, press Continue . Once done, you will be taken to the official login page.
Note: If you have 2-step verification enabled, you will still need to enter this information on your mobile device as well.
Remove a Google Account
Let's say you want to switch accounts instead of having multiple accounts running on the same device. To do this, select Manage accounts on this device from the drop-down menu.
While there, press Remove from this device to log out.
Note: If you remove your account from the Docs app, Google will remove your account from all Google apps that are active on your phone. This includes Gmail if you use it.
When you press Remove from this device you will be sent a final notification to make sure you are OK with this action. If so, click Remove .
After that, Google Docs will sign you out. You can sign in again with your new account.
Step 3: Create a new document
When you sign in again, Google Docs will return to the main app page. If you've never used the app with this other account, it will show you a slightly different login screen that gives you a basic overview of the app and what's changed with it.
In this case, one of these changes is the ability to work offline. Click Got it to reject this section, then go down to the multicolored + sign in the lower right corner. Click on it to create a new document.
The Google Docs gray screen prompts you to create a document from two different options:
- Select template.
- New document.
I chose New Document because I like to create my documents from scratch.
Once you've selected the option that's right for you, Google Docs will ask you to name it. After naming your document, press Create .
Step 4: Learning the Google Docs Workspace
After you create your document, you will be taken to a flattened version of the Google Docs workspace where you can start writing. To type, touch the blue pen icon in the lower-right corner of the screen.
Below the workspace (and above the keyboard) you will see the text formatting options. Along the top of your workspace there is a blue check mark. This mark allows you to leave the work area of the document when you finish writing.
Next to the blue mark, you see the Undo and Redo buttons. You'll also see the + sign for Insert the menu, and a A icon for advanced formatting options.
At the very end of this toolbar are three dots that represent another collapsible menu – one that checks the document's overall details. Click on these points.
As the menu expands, you will see options for:
- Print Layout.
- Suggest changes.
- Find and replace.
- Page Setup.
You can also see the rocker button that lets you view the document offline, if you choose to do so. You can explore each of these options on your own.
If you are happy with the current settings, touch the gray-gray area next to the menu to exit it. Google Docs will take you back to the workspace.
Leaving feedback on other documents is one of the most popular (and well-known) features of Google Docs. You can do this on the mobile app.
There are a couple of different ways to add a comment. The simplest method is to highlight a word or phrase. Once done, select the option for Add Comment when the formatting box pops up. After this, you will be taken to a separate window where you can start linking.
When you finish writing, click the blue arrow to implement the changes. Google Docs takes you back to the main screen and leaves the comment intact.
Step 5: Insert menu
When working with mobile, you may want to insert something into your document, whether it is a link, a picture or a table.
To do this, go to the sign + at the top of your workspace. This will expand the Insert menu, where you have several options for including different types of content.
Step 6: Your Updated Document List
There are many tools we skip today, simply because there is little difference between mobile and desktop versions of them. But let's say you're ready to end your document and return to the main screen.
To end your document, touch the blue check mark in the upper left corner.
If you For iOS, this bruise will turn into a gray, sideways arrow. Pressing the gray arrow will take you to the main menu.
From there you should see an updated list of documents. The document you just worked on is at the top.
Click three dots next to that document. You will be taken to a third menu where you can see top-level actions on that file and where it is located on your disk.
This menu is different from the main menu that controls the app. It's also different from the menu you saw in your workspace, where you can set up the specific dimensions of your project.
Instead, this menu allows you to share the document, Move it, and Rename . Once you've got the controls done, you're done. Get out of the app.
Get things done with Google Docs
With these basic steps under your belt, you should be comfortable working with Google Docs on your mobile device. The mobile app will never take the place of the desktop version, but it is definitely good to have in a cramped place.
Looking for other tips and tricks to learn? How to integrate a Google Slide into a Google Doc.