An essential aspect of any business’ success is seamless management. From meeting deadlines, monitoring employees, to calculating time spent on a specific project; every detail means something. But keeping track of all this and more can eat up a lot of your time, so when do you want to work? You’ll probably need a smart, comprehensive tool like Hubstaff to make things easier and doable. But is the software really worth the investment and your time? Read on when we test the Hubstaff-Time Clock thoroughly.
Hubstaff: Smart team time tracking
At its core, Hubstaff is a time tracking app that helps you track and monitor your employees; how and where they spend their working hours.
Thanks to a functional design, you can observe the progress of the projects, the performance of individuals day and week, time and money invested in a specific project and much more.
Hubstaff allows you to track time in two ways, one via a convenient stopwatch. And the other fills a timesheet manually. Both methods can be easily activated from your desktop or mobile phone.
Naturally, employers prefer the stopwatch system as it is more accurate and logs idle time easily. What is interesting is that administrators can force employees to present a reason if they fill in certain parts of the timesheet manually.
It is quite easy to switch between projects; press the project / task and select the play icon. Hubstaff will start tracking the next task.
The software further includes practical features in project management apps such as:
- Tasks: You can organize and share the tasks under each project in a nice list. Assign these tasks and check the progress daily or weekly.
- Invoices: A premium feature, where you can quickly generate detailed invoices based on tracked hours and salaries for each team member.
- Route: As the name suggests, set up projects for tomorrow or beyond according to their priority.
- Leisure time: Depending on your guidelines, assign, approve and check balances for each team member.
- Expenditure: Upload receipts, categorize expenses and add invoices under different projects or client budgets.
To make everything as smooth as possible, Hubstaff also offers seamless integration with apps that come from different categories.
- Project Management – Wrike, Zoho Projects, GitHub, etc.
- CRM – SalesForce
- Wage Suppliers – Gusto
- Payment processors – Bitwage, Transferwise, PayPal Classic, etc.
- Accounting and invoicing – FreshBooks, QuickBooks
- Helpdesk – Freshdesk, Zendesk
And that’s not all; Hubstaff also has some external monitoring skills up his sleeve; let’s check them out in detail.
When it comes to surveillance, Hubstaff does not offer intensive or intrusive features. It offers smart middle ground, where employers can track their employees without compromising their privacy to a great extent.
Activity tracking: HubStaff is divided into three main categories, screenshots, apps and URLs, and monitors the employer’s activities during those hours. Although this is mainly done via the macOS app, the Windows app, Chrome Extension and not iOS or Android apps.
- Screenshots – You can observe the screen on the employee’s screen every 10 minutes. And see their productivity when it comes to using a mouse and keyboard over time. There is also a blurred screen option available. This gives you a rough idea of what is happening without damaging the secret of the projects.
- Apper – Whether you are work-related or leisure-related, you can keep track of which apps were used, how many times and for what period.
- URLs – Check which website they visited and how long they stayed on the website.
Map / Geographic Tracking: Great for offsite projects and remote workers, HubStaff shares the employee’s current location. Furthermore, you can create geofencing and check when someone came in or out of the area.
Reports: All the small or big things that are tracked, monitored or observed by Hubstaff are neatly stacked in the form of reports under this section. Quickly find out how productive the employee is or how expensive they are?
Well, all this looks pretty good, but how difficult or easy is the app to use?
Visually, Hubstaff plays with some shades of gray and subtle accents of bright colors such as blue, green, yellow, red, etc. So it is quite nice and muted in terms of appearance.
The dashboard that welcomes you when you log in is packed with several tabs. You can immediately get an overview or your, the team and the project’s progress.
The sidebar has an indented index, and clearly mentions all the features that are incorporated in the app. Nothing here is rocket science, and to make it even easier, you will find videos that are easy to follow every step of the way.
You can access the dashboard, start / stop the timer, fill in or check the timesheet, etc. from the convenient iOS and Android apps. The Geo Tracking feature even allows you to start tracking time as you enter the workspace.
However, you can not create a to-do list or track many activities from smartphones. In a way, these apps are a kind of stripped-down version of web interfaces and desktop apps.
While sufficient for on-the-go needs, it certainly has plenty of room for improvement.
The extent of improvement
Hubstaff is a well-built and well-thought-out software. However, there are some features that are missing and some that need improvement.
For example, apart from the notes you can add to the task, there is no way to communicate with other members from the apps. Furthermore, the monitoring is quite basic and manageable for the upcoming and budding business.
It will not be sufficient for organizations with a large number of employees. And as we said earlier, HubStaff needs to pull up its socks in the mobile applications department.
HubStaff is a user-friendly, convenient and efficient time tracking app. But when you compare it to other project management and HRM software, a few things are missing.
Having said that, I really like the interface and the included tracking features. It is neither too little nor too intrusive; the blurry screen is a masterpiece.
Keeping your fingers crossed that future updates will include more options … I give HubStaff a good 4 stars out of 5 for being a great time tracking app.
Prices and plans
Hubstaff is decent when it comes to prices. When you compare the features it can boast of and charge the competitor’s fee, this is an affordable software.
In particular, you get a 14-day trial period with everything included to test the app thoroughly.
- Free: (for 1 user)
- Basics: $ 7 (for 1 user / month)
- Premium: $ 10 (for 1 user / month)
- Companies: $ 20 (for 1 user / month)
Compatibility: Windows, macOS, iOS, Android, Chrome extensions
Download the Hubstaff app