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Quick Tip: Watermarking documents in pages for Mac and iOS

Mac and iOS users have a very powerful – and free word processing and page layout app at their fingertips – and the app is pages. Made by Apple, Pages has become more powerful over the years and is a useful productivity tool for everyone. In today's quick tips, I will show you how easy it is to watermark a document in Pages.

What is a watermark?
Let's say you're working on a Pages document that needs to be kept "So anyone who reads it knows they shouldn't show the document to anyone outside of the company. A watermark is a transparent text box that overlays every page in a document, and gives the reader knowledge that the document is confidential or a draft, in the good old days, the watermarks were placed on documents by stamping them with a large rubber stamp with transparent red ink; now everything is done in the app. The screen below shows how a watermark looks on a document:


(A "confidential" watermark on a Pages document.)

How to add a watermark to a page document (Mac) [19659003] To begin, we begin with a document opened in Pages, a watermark is usually added after the document is created or completed, but before it is distributed to others, then follow these simple steps:

1) Click on the document, then click "Text" -knead pen at the top of the Pages window to add a text box.

2) Drag the handles on the sides of the text box so that the box fills the page from the left margin to the right.

3) Select the sample text in the text box, use the formatting tools in the right sidebar to perform the following steps:

a – Center text ("Confidential", "Draft copy", or whatever you want to see in the watermark)

b – Select a font for your watermark. A bold type of broad stroke can sometimes make it difficult to read the text behind the watermark, so use a more "plain" font. I personally prefer Copperplate or Baskerville.

c – Increase the size of the text it fills the text box. For this example, the 63-point copper plate was perfect.

d – If you want the watermark to be a specific color, select that color using the font color selector. In the example, I used a reddish color.

e – We must be able to see the text behind the watermark as it "floats" over the document. If you click the Style tab on the toolbar, drag the opacity of the text to a lower level. I found 50% opacity to be transparent enough to read the text.

4) Click on the boundary of the text box so that the handles appear again (see screenshot below – handles are the small dots in the corners and the center point of the rectangular text box).

  (Watermark text box is selected, shows blue frame and handle)

(Watermark text box selected, shows blue frame and handle.)

5) We need the watermark to appear on each side of the document automatically, or at least all parts of the document. To do this, select Arrange> Section Masters> Move Object to Section Master from the menu bar. This means that the watermark is added to a new layer in the document.

6) To move the watermark so that it is placed midway through the document, select Arrange> Section Masters> Create Main Items that can be selected. [19659002] 7) Click on the watermark and drag it anywhere on the document. In the example screen below, I moved it near the center of the page and rotated the watermark using Rotate Adjustments in the Arrange Tools in the Sidebar.

  (The watermark is now a

(The watermark is now a "Section Master" that appears on all pages and flows over the text.)

This watermark is now displayed on all pages of the document and is also visible when you creates a PDF for the document or prints it easily – select it on a page where it appears, and then press the Delete key on the keyboard

How to add a watermark to a page document (iOS)
Pages is not just a Mac app, there is also an iOS app that works on iPhone, iPad and iPod touch. The steps to add a watermark to the iOS version of the app are similar to the Mac version in Step 4, with The primary difference is that you click on items rather than click to select them, here are the rest of the steps:

5) Tap the watermark to select it, then select "Cut" from the pop-up menu. The watermark disappears from the page, but is temporarily stored in the clipboard.

6) Press the "More" button (…) in the upper right corner of the window. This shows a menu of different tasks you can perform. Touch Document Setup.

7) Touch the document setup page, and then select "Paste" from the context menu. Your wateriness will appear on the main document page and will also appear on each page of a PDF or printed file (see iPhone screen below).

  (The document setup main menu is used to place the watermark on each page of the iOS version of pages)

(The document setup main menu is used to place the watermark on each page in the IOS version of Pages.)

8) To rotate the watermark text box on the document setup page, place Two fingers (thumb and index finger work best) on the box and turn them clockwise or counterclockwise to the desired angle. Press "Done" to save the watermark.

9) To remove the watermark from a document in the iOS version of Pages, simply open the Document Setup page, click the watermark, and select "Delete" from the pop-up menu.

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