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Tips for using the Gmail app like a pro on iPhone and iPad



Gmail is the most popular email app in the sea of ​​the best email apps for iOS. It is easy to use, easy to set up, and is excellent with email alerts. The Gmail app supports dark mode, multiple accounts, chat tagging, smart replies, confidential mode and much more. Here are some tips to help you use the Gmail app for iPhone and iPad like a pro.

15 tips for using Gmail app for iPhone and iPad

Use dark mode

The Gmail app supports native iOS dark mode, as well as has its dark theme settings. When you enable dark mode on iPhone, the Gmail app also reflects it. But you can also play with the dark theme setting inside the app. For this:

  1. To open Gmail app and press three-line icon from the upper left side
  2. Scroll down and press Settings.Open the Gmail app Tap three lines and tap Settings on iPhone
  3. Finally, press Theme and select the desired option.Turn on Gmail Dark Mode on iPhone

Change conversation view in the Gmail app on iPhone

To open Gmail app and press three-line icon from top left. Press Settings from the end.

Open the Gmail app Tap three lines and tap Settings on iPhone

Then press Call list density and choose between Standard, Comfortable, Compact according to your preferences.

Change conversation view in the Gmail app on iPhone

Set up multiple accounts

The Gmail app lets you add more accounts to it. The best part is that they do not have to be just Gmail accounts. It can be any other e-mail service such as iCloud, Outlook, Yahoo, IMAP, etc. In addition, a unified inbox of all e-mail messages that appear under ‘All inboxes’ is the icing on the cake.

Configure a signature that is mobile only

Email signature can have your contact information, name, quote, etc. It is automatically added to the end of the email you send.

  1. To activate mobile signature, press three lines icon top left of the Gmail app. Then press Settings and select an account.In the Gmail app, tap Settings, then tap Account
  2. Finally, press Signature settings, activate the switch for Mobile signature and write your signature. Press the back button icon to save it.Configure a mobile-only signature in the Gmail app for iOS

Configure Vacation Responder in the Gmail app

  1. Press three-line icon from top left. Under Settings, select an account.In the Gmail app, tap Settings, then tap Account
  2. Next press Holiday answer. Activate the change and select the first and last day. Enter the subject of the email and the message.Set up Vacation Responder in the Gmail app on iPhone

Set default apps for Gmail

Even with iOS 13, Apple does not allow you to select standard apps for the entire system on the iPhone. However, the Gmail app lets you choose default browser, map, and calendar apps.

For this, open Gmail app and press three-line icon and press Settings.

Open the Gmail app Tap three lines and tap Settings on iPhone

Now press Standard apps and make your choice. If certain apps are not there, you will be prompted to download them.

Set default apps for the iOS Gmail app

Mark your records

You can add labels to emails that you want to tag with a specific name. For this press three-line icon at the top right of the Gmail app. Press under LABELS Make new to have a new label.

Open the Gmail app Tap three lines, then tap Create Label on iPhone

Create new label in the Gmail app on iPhone

To add an email to a label, open the email in the app and tap the top the three-dot icon from the upper right side. Then press Change labels, select a label and press chin.Add email label to Gmail app on iPhone

Schedule your email

Scheduling email in the Gmail app on iPhone is easy. Once you have done so, the email will be sent automatically at the time you have chosen.

Use confidential mode

Confidential mode helps you protect sensitive information from unauthorized access. This mode allows you to set an expiration date for the message and also revoke the access at any time. Options such as e-mail forwarding, copying, printing and downloading are disabled for the recipient.

To send messages and attachments in confidential mode on Gmail:

  1. Press plus (+) email compose icon in the Gmail app
  2. Press the three-dot icon Upper right. Then press Confidential mode.Then tap Type three dots, then tap Confidential mode in the Gmail app
  3. Enable Confidential mode and press select a duration below Enter outlet.
  4. Under Require password you can select Standard or SMS password.
  • Default (no SMS password): Recipients using the Gmail app will be able to access it directly. Recipients who do not use Gmail will receive passwords via email
  • SMS password: Recipients will receive a password via text message. Make sure you enter the recipient’s phone number, not your own

5. Press chin icon at the top right.
6. Enter the recipient’s email address, subject, and email text. Finally, send the mail as usual.Use Confidential Email Mode in the Gmail app on iPhone

Swipe the profile picture to change accounts

If you use multiple accounts in the Gmail app, you’ll love this option. To switch your inbox from one account to another, simply swipe down the small profile picture at the top right.

Work with bulk email

Open the Gmail app and long press on an email. It is selected. Then tap other emails to select them. After that, use the icons from the top. You can also tap the three-dot icon for more options.Select Email and select the desired option to work with multiple emails in the Gmail app

Get only for high priority email alerts

Today we sign up for so many free and paid services that regularly send email updates. A large proportion of them are irrelevant or not worth checking immediately. If you’ve tired of the iPhone always buzzing with email alerts, this setting can help.

  1. To open Gmail app and press three lines icon from top left. Then press Settings.Open the Gmail app Tap three lines and tap Settings on iPhone
  2. choose one email account and press Alerts.
  3. Select Only high priority. After this, you will only receive notifications about the emails that Google identifies as high priority.Get high-priority email alerts from the Gmail app on iPhone

Mute threads

Do people choose ‘Reply All’ and thus get too many emails that are not relevant to you in one thread? The cushioning option will help. Open that email and press the three-dot icon Upper right. Press Dumb. After this, new emails from this thread are archived automatically.

Mute the email thread in the Gmail app on iPhone

Block or report spam

Press bottom right three-dot icon inside an email and select Block “name”.

Block sender in the Gmail app on iPhone

To report spam, press top right three-dot icon. Then press Report spam.

Report spam in the Gmail app on iPhone

You can also choose to unsubscribe, mute, mark as not important, etc.

Turn off unread email count from Gmail app icon

If you have too many unread emails, there will be a red mark on the Gmail app icon on the home screen. You can see how to turn this off. After that, the unread email number will not be there.

Logging off…

These are some of the helpful tips to get the most out of your Gmail app on iPhone and iPad. You can explore more useful settings and options under Settings in the Gmail app. Then you might want to read about some great tips for using the built-in Mail app like a pro.

Jignesh Padhiyar is a co-founder of iGeeksBlog.com which has a keen eye for news, rumors and all the unusual things that happen around Apple products. During her tight schedule, Jignesh finds a few moments of respite to share page sharing content on social media.


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